The Best Event Management Software for Live Music Venues

It’s Time to Evolve to Event Management Software

There’s a lot that goes into planning a spectacular event. You know this, and for some reason, you’re sticking to the same old legacy system you’ve always used.

It’s more vital than ever to upgrade your system and use a live music event management platform. It’ll make your life so much easier and save you an insane amount of time and money.

But how do you know which is the best event management software specifically for live music events? 

As former live music venue owners and promoters, we’ve done a lot of research to build the best event management software that caters to our industry. Since we did all the hard work, all you have to do is read this article.

What Makes the Best Event Management Software for Live Music?

If you’re in the live music industry, you’re a busy person, so we’ll cut right to the chase. When you’re shopping for the best event management software for live music, don’t settle for a platform that only does part of the job. Choose a system that:

• Is an all-in-one solution
• Can handle multiple events at once
• Increases accuracy with real-time data
• Is user-friendly for even your most technologically challenged co-worker
• Allows you to build custom offers 
• Automatically tracks revenue and expense
• Fosters teamwork and communication with your entire staff
• Is easily integrated with any applications you use, so all your information is in one place
• Makes your life easier, so you can focus on planning killer events

Do I Really Need Event Management Software?

Short answer: yes.

Longer answer: We live in a digital age, and if you aren’t taking advantage of the tools that are accessible to you, you’re wasting a whole lot of time that could be spent building your business rather than working on tedious, manual tasks that keep you tied to your desk.

Yeah, we all love classic rock and the simple beauty of music emanating from a turntable, but the yellow legal pad is a relic you can leave in the past. Put it on your “vintage” shelf with your floppy disks and DVDs. 

The point we’re trying to make is that it’s far too easy for information to get lost in the shuffle with traditional methods of event coordination. Keeping everything spread out across sticky notes and spreadsheets certainly aren’t doing you any favors. That’s where the software comes in. 

Digitized, consolidated event management software gives you the ability to keep all of your data in one place where you can pull up the information you need at the drop of a hat. You’ll never have to worry about forgetting a single detail when everything is easily discoverable on a single platform – even when you’re working remotely or from your mobile device.

Unfortunately though, having event management software doesn’t necessarily mean you have the best event management software for what you do.

Live Music Event Management Software vs. Generic Event Management Software

Before you open a new tab to find the best event management software Google has to offer, slow down a minute. You’re in the music industry—that means you’re special. You can’t just use any old event management software. 

The event management software industry has steadily grown over the last few years, meaning there are a lot of options out there. But more options mean more avenues for specialized platforms.

Generic event management software isn’t built for people in the live music industry. Your generalized software is great for planning weddings, fundraisers, corporate events, but that’s not what you do.

There are so many more (and unique) factors that go into managing a live music event. With so many moving parts, it often requires multiple general event management applications to cover all the bases. Even then, many pros still find themselves manually entering data into an Excel sheet. And who joined the music industry to put data in a spreadsheet?

The best event management software designed specifically for live music events covers all aspects of the various events on your roster. Superior platforms enable seamless end-to-end administration for your whole team, from planning to soundcheck to the final payouts.

Benefits of Specialized Software

Specialized software is a phenomenal investment for just about any side of live music event planning. And if you want to plan and execute the best events, you need the best event management software.

For Live Music Venues

Specialized software enables venue owners to streamline their booking process and keep everyone on the same page. With a centralized calendar, everyone on the team can see the event schedule and prevent overbooking, overselling, and overcharging. 

The best event management software systems enable venue managers to assign tasks and deadlines to their team members, and since everything is taken care of in one integrated platform, nothing will fall through the cracks.

Live music event software can also shave off unnecessary time spent trying to get a headcount or a revenue report for a particular concert. With customizable automated reports, all you have to do is click a button to get the information you need.

For Promoters

The best event management software for live music enables promoters to generate offers, place holds, and settle shows quickly, no matter where they are. Cloud technology makes it easy for promoters to juggle multiple clients on the go, which is especially important for promoters with touring artists.

In addition to real-time expense tracking and a central calendar, live music event software provides promoters with historical and forecasted insights to help them develop future show dates and strategies.

For Agents

We understand that agents have a lot of things on their plate, so specialized software works to lift some of the weight off of their shoulders. With the best event management software, agents can find what they need fast from their smartphone, tablet, or computer.

Since agents are looking after multiple artists, live music event software replaces the dusty old file cabinet they use to keep tabs on their artists. Agents can have their roster in one place with all of the earnings, commissions, number of shows, deposits, and settlements received, and everything in between right at their fingertips.

For Musicians

Well, musicians aren’t really going to be using live event management software unless they’re promoting themselves. But in all honesty, their lives are significantly easier and less stressful when they don’t have to worry about their concert dates. When you use the software, you give them peace of mind their gigs go off without a hitch and they get paid on time per their contracts.

In short, everyone benefits from the use of the best event management software.

Prism – The Best Live Music Event Management Software

Prism’s event management software has all of the features mentioned in this article plus so many more.

We’re biased, but we definitely think Prism is the best event management software for live music out there. But you don’t just have to take our word for it; you can schedule a free demo and see all that our platform has to offer. 

Our platform was built for live music event professionals by live music event professionals, so we know everything the current system desperately needed. You’ll save so much time by implementing our system that you’ll be able to have fun with planning events again (mainly because you won’t be saddled with boring paperwork). Let us help you bring the excitement back into the live music business.